Electronic voting with legal validity.
Platform designed for homeowners' meetings, residential communities and corporate events. It organizes meetings, manages documentation and generates minutes automatically - with full traceability and two-factor authentication.
Evaluated by HEUSSEN Rechtsanwaltsgesellschaft mbH (Stuttgart).
Six capabilities in a single platform.
Vote Assistant is not just a voting tool: it is a comprehensive system that covers the entire cycle of an owners' meeting, from the call to the signed minutes.
Electronic voting
Simple, absolute or unanimous majority. Voting by owner or by coefficient of participation.
Data archiving
Complete history of meetings, minutes and decisions. Search by date, proposal or owner.
Record of deficiencies
Owners report community incidents with photo and description. Follow-up until resolution.
Surveys
Prior non-binding consultations to gauge group sentiment prior to a formal vote.
Communication portal
Integrated chat between the administrator and the owners. Notices, documents and notifications in one place.
Cooperation
Joint work between administrator, president and owners with separate roles and permissions.
How a complete vote works.
From the initial setup of the moderator to the digitally signed minutes, seven steps guide the process without face-to-face meetings.
-
1
Moderator
Initial setup and creation of the meeting
-
2
Owners
Loading the list of attendees and their coefficients
-
3
Calendar
Date, time and agenda of meeting
-
4
Notification
Automatic email and push to owners
-
5
Meeting
On-line session with quorum and attendance control
-
6
Voting
Legally valid decision and 2FA authentication
-
Acta
Automatic generation, digital signature and archiving
Eleven functions that solve everyday problems.
Everything a manager and owner need - integrated, without additional tools.
2FA
Two-factor authentication on each access
Agenda
Structured visualization of the session
Online voting
With legal validity and traceable registration
Online access
From any device with a browser
Electronic archiving
Minutes and document history
Notifications
Email, push and automatic reminders
Adaptive interface
Responsive design for mobile, tablet and desktop
Integrated chat
Direct communication with the administrator
Multilingualism
Spanish, English and German. Catalan on the way
Types of surveys
Single, multiple and by coefficient
Preliminary survey
Polling prior to the formal vote
Four axes of value
for the administrator.
Costs and savings
- Less travel
- No room rental
- No printing or shipping
- Automation of minutes
Security and architecture
- Servers in the EU
- End-to-end encryption
- GDPR Compliance
- 2FA authentication
Advantages of the software
- Intuitive interface
- Continuous updates
- Tailor-made integrations
- Dedicated support
Time savings
- Instant calls
- Minutes in minutes
- Real-time results
- No manual tracking
«After a legal analysis of the relevant rulings and available opinions of supervisory authorities, I have come to the conclusion that two-factor authentication is an appropriate method for authenticating participants in a homeowner's association meeting.»
Two simple plans, billed per dwelling.
Choose between monthly subscription or one-time license. Price per home, no minimums or permanence.
VoteAssistant Light
BasicFor communities starting with digitization
- Unlimited electronic voting
- Automatic records and digital signature
- Data and document archiving
- Email support
VoteAssistant Plus
CompleteAll platform functions
- Everything included in the Light plan
- Communication portal and integrated chat
- Record of deficiencies with follow-up
- Preliminary surveys and multilingualism
- Priority support and guided onboarding
One-time purchase,
without recurring payments.
Permanent license for those who prefer a one-time payment instead of a monthly subscription. No renewals, no commitments.
IT service VOTE lite
Box versionone-time payment - VAT not included
Permanent license of the Lite version. All basic e-voting functions with no monthly fees.
- Unlimited electronic voting
- Automatic records and digital signature
- Data and document archiving
- No recurring payments or renewals
IT service VOTE
Box full versionone-time payment - VAT not included
Permanent license of the full version. All platform features with no monthly fee.
- Everything included in VOTE lite
- Communication portal and integrated chat
- Record of deficiencies with follow-up
- Priority support and updates included
Monthly subscription
Recurring payment per home, cancellation at any time. Includes upgrades and ongoing support.
License (one-time payment)
One single payment for indefinite use. Optional annual maintenance. Ideal for large community groups.
Your first meeting
in four steps.
No installation, no hardware. In less than a day the first call is published.
-
01
Registration
Create an account in minutes with the administration data.
-
02
Tariff
Choose Light or Plus according to the size of the community and functions.
-
03
Participants
Import the list of owners from Excel or enter them manually.
-
04
Publication
Send the call with a click and receive confirmations in real time.
Ready to automate
what used to require meetings?
Let's talk about your specific case. We respond in less than 24 hours.
Or write to us at ceo@ocamaniro.es